The application forms are dynamic and will change depending on how you answer the questions. Please complete all mandatory fields that are marked with an asterisk (*). Once the application is successfully processed, the official documents and will be sent by email to the official email address provided on the form and to the contact person specified. The company key, if applicable will only be sent to the official email address.
1. Contact Information
Please enter the full name, telephone number and email address of the contact person. This will not be shown on the public record. The ministry will contact this person for any questions related to this application, and documents related to this application will be sent to the contact person’s email address.
2. Corporation Name
You can either propose a name for the corporation or request a number name.
A number name is an automatically generated name made up of numbers assigned to you followed by “ONTARIO” and a legal element that you select. Example: 111111 ONTARIO INC.
To request a proposed name, select “No” to the question “Will this corporation have a number name?”. Then select whether the name of the corporation is in an English form only, a French form only, an English and a French form, or an English form and a French form which are equivalent but used separately. A Nuans name search is required for each form of the name (English, French, and English and French combined).
3. General Details
In this section, indicate the requested date of incorporation, the corporation’s primary activity code and official email address.
Requested Date for Incorporation
The date of incorporation is the effective date that your corporation is incorporated. You may choose a future date up to 30 calendar days later than the current date, as long as the Nuans Report date is valid. You cannot choose a past date.
Please refer to the list of primary activities from the NAICS that best describes your primary activity and then indicate your primary activity code from the link in this form. This information will not appear in the public record and is collected for administrative purposes only.
Official Email Address
The corporation’s official email will be used to communicate with the corporation and must be kept current. All official documents or notices and correspondence to the corporation that is the subject of this filing will be sent to this email address. The documents related to this application will be sent to the official email address of the corporation as well as to the email of the contact person indicated in Section 1 of this form. This information will not appear in the public record and is collected for administrative purposes only.
4. Registered Office Address
The address of the registered office of the corporation must be set out in full, including the street name, street or rural route number, municipality, province, country and the postal code. A post office box alone is not an acceptable address. The registered office must be in Ontario.
5. Number of Directors & First Directors
Please indicate if you are setting out a fixed number of directors or a minimum and maximum number of directors. You cannot select both options. The corporation is required to have at least one director under the Business Corporations Act.
Directors must be individuals at least 18 years old.
To complete the director information, please indicate the full name (first name, middle name and last name), and address for service of each of the directors. You may also provide an optional email address.
6. Shares and Provisions
You have the option to use pre-defined text or to set out your own for the following headings, described in more details below: classes of shares, rights, privileges, restrictions and conditions, restriction on share transfers, restriction on business or powers, and other provisions. If you are not sure, seek legal advice.
Classes of Shares
Set out the classes and any maximum number of shares that the corporation is authorized to issue. This item must be completed.
Rights Attached to Classes of Shares
Set out the rights, privileges, restrictions and conditions (if any) attached to each class of shares and directors’ authority with respect to any class of shares that may be issued in series. If there is only one class of shares, state “Not Applicable”.
Restrictions on Issue, Transfer or Ownership of Shares
Set these out, if any. If none, state “none”.
Restrictions on Business
Set out restrictions, if any, on the business the corporation may carry on or the powers that the corporation may exercise. If none, state ”none”.
Set out other provisions (if any). If none, state “none”.
Set out the name and address for service of each of the incorporators. Incorporators can be individuals or corporations.
The contact person must confirm that the draft incorporation form will be signed by all the required persons.
Signed application copies of the articles to be filed must be kept for your records. They are not required for electronic submission.