Annual Return

ANNUAL RETURN All Ontario corporations incorporated, continued of amalgamated must file an annual return each year under the CIA – Corporations Information Act.

You cannot use this form to amend, add, change, or remove share structure or provisions set out in the articles (e.g., corporation name, fixed or minimum/maximum number of directors, share structure or provisions).  To make those changes Articles of Amendment must be filed. (Articles of Amendment – Form 5261E)

Changing your NAICS code? Click to visit Statistics Canada North American Industry Classification System website to find your new activity code.

Corporation Information: 
Enter the corporation name, Ontario Corporation Number (OCN), company key* and the official email address of the corporation.

The corporation name must be as it appears on the original certificate of incorporation, or as it appears on the most recent articles of amendment if the name was changed.

Contact Information:
Please enter the full name, telephone number and email address of the contact person. This will not be shown on the public record. The ministry will contact this person for any questions related to this filing.

Annual Return Year
This information is required only if you are filing an annual return. Indicate the year of the annual return filing.

Primary Activity Code
If you are filing a Notice of Change or Annual Return and the primary activity is being changed, indicate the new primary activity code; otherwise, leave it blank.  Click to visit Statistics Canada North American Industry Classification System website to find your new activity code.

Registered or Head Office Address in Ontario
If you are filing an Initial Return, indicate the information which is currently on record with the ministry or if this has changed, provide the new information.
If you are filing a Notice of Change or Annual Return and the registered or head office address is being changed, indicate the new registered or head office address; otherwise, leave this field blank.

Note: A post office box alone is not an acceptable address. If there is no street and number, indicate the lot and concession or lot and plan numbers.
The registered or head office must be in Ontario.

Directors:
A director is an individual elected by the shareholders (in the case of a business corporation) or the members (in the case of a not-for-profit or co-operative corporation) to supervise the management of the corporation.
Complete this section to add, cease, edit or remove director(s) of the corporation. Please note that ceasing and removing are two different things. Cease is to report the date when the director stopped holding the position while remove is to report that an individual has been mistakenly reported more than once or has been mistakenly reported as a director.

It is recommended that you obtain a profile report to confirm the information before making any changes.

Officers:
An officer is an individual appointed by the director(s) of a corporation to manage the day-to-day business or activities of the corporation. For example, officer positions include the chair of the board of directors, the president, a vice-president, the secretary, the treasurer, and the general manager of a corporation.
Complete this section to add, cease, edit or remove officer(s). Please note that ceasing and removing are two different things. (as described above)

*Ontario Corporations may report only the 5 most senior officers with the Ministry.

Certification:
Enter the name of the person authorizing the filing. This must be a director, officer or other individual having knowledge of the affairs of the corporation. The name of the individual must be completed in the box provided and the appropriate box must be checked to indicate whether the individual is a director, officer or other individual having knowledge of the affairs of the corporation.

You must select the checkbox to confirm that this person has certified that this filing is true, correct and complete.