Processing Time:

1 to 3 hours, depending on client approval and system availability. For same day processing, applications must be submitted by no later than 3:00 pm to allow for preparation, review and submission to the Ontario Business Registry.

Initial Return or Notice of Change

Initial Return – required within 60 days after incorporation, continuation or amalgamation in Ontario.

Notice of Change – make changes to the following information on file:

  • director or officer information
  • registered or head office address
  • administrative information like the official email address and NAICS primary activity code.

A Notice of Change must be filed within 15 days after the changes take place.

  Company Key is required.

$72.95

SKU: Filings-IR-NOC-5284 Category:

This form is used by all Ontario corporations incorporated, continued or amalgamated.

INITIAL RETURN which is to be filed within 60 days of incorporation, continuation or amalgamation.

NOTICE OF CHANGE which must be filed within 15 days after the change or changes take place from the information on record.
This application form is used to change the following information only:

  • Registered or head office address
  • Changes to the information for the Directors and Officers (addresses, dates, positions held etc.)
  • Administrative information (official email address and the NAICS primary business activity code)

This application form is NOT used to add, change, or remove share provisions/share structure set out in the original articles of incorporation.  To make changes to the corporation name, fixed or minimum/maximum number of directors, share structure or provisions, Articles of Amendment must be filed. (Articles of Amendment – Form 5261E)

 

Filing Type:
Indicate whether a business corporation is filing an Initial Return or a Notice of Change.

Corporation Information: 
Enter the corporation name, Ontario Corporation Number (OCN), company key* and the official email address of the corporation.

The corporation name must be as it appears on the original certificate of incorporation, or as it appears on the most recent articles of amendment if the name was changed.

 *IMPORTANT: As of February 1, 2025, the Company Key is required to file any changes to a business entity registered with the Ontario Business Registry (OBR).  

 

Contact Information:
Please enter the full name, telephone number and email address of the contact person. This will not be shown on the public record. The ministry will contact this person for any questions related to this filing.

Registered or Head Office Address in Ontario
If you are filing an Initial Return, indicate the information which is currently on record with the ministry or if this has changed, provide the new information.
If you are filing a Notice of Change or Annual Return and the registered or head office address is being changed, indicate the new registered or head office address; otherwise, leave this field blank.

Note: A post office box alone is not an acceptable address. If there is no street and number, indicate the lot and concession or lot and plan numbers.
The registered or head office must be in Ontario.

Directors:
A director is an individual elected by the shareholders (in the case of a business corporation) or the members (in the case of a not-for-profit or co-operative corporation) to supervise the management of the corporation.
Complete this section to add, cease, edit or remove director(s) of the corporation. Please note that ceasing and removing are two different things. Cease is to report the date when the director stopped holding the position while remove is to report that an individual has been mistakenly reported more than once or has been mistakenly reported as a director.

It is recommended that you obtain a profile report to confirm the information before making any changes.

Officers:
An officer is an individual appointed by the director(s) of a corporation to manage the day-to-day business or activities of the corporation. For example, officer positions include the chair of the board of directors, the president, a vice-president, the secretary, the treasurer, and the general manager of a corporation.
Complete this section to add, cease, edit or remove officer(s). Please note that ceasing and removing are two different things. (as described above)

*Ontario Corporations may report only the 5 most senior officers with the Ministry.

Certification:
Enter the name of the person authorizing the filing. This must be a director, officer or other individual having knowledge of the affairs of the corporation. The name of the individual must be completed in the box provided and the appropriate box must be checked to indicate whether the individual is a director, officer or other individual having knowledge of the affairs of the corporation.

You must select the checkbox to confirm that this person has certified that this filing is true, correct and complete.

 

Important Tips when using the PDF Application forms:

When encountering a problem opening PDF using a browser such as Chrome, please follow these steps to open and complete the form.

  1. When you locate the form needed, right-click to select “Save link as” to save the PDF form onto the desktop. Do not double-click the form and open it in a browser.
  2. Open the form that you saved on the desktop with Adobe Reader. Do not double-click to open the PDF form as Adobe Reader might not be the default program to open PDFs on your computer.
  3. Complete the form, save the data, and close it. Then open again to see if the input data is there.

If PDF forms do not open in the latest versions of Firefox and Chrome, click here for the solution.

The application forms are dynamic and will change depending on how you answer the questions.  Please complete all mandatory fields that are marked with an asterisk (*).  Once the application is successfully processed, the official documents and will be sent by email to the official email address provided on the form and to the contact person specified.  The company key, if applicable will only be sent to the official email address.

Signed application copies of any articles to be filed should be kept with your records.  They are not required for electronic submission.

Some fields within the forms have character limits which may not accept the full text required (for example, share provisions).  If the text content does not fit please provide a separate document attached and mark the field as ‘See Attached’.  Attachments are preferred in MS Word format; PDF attachments are only acceptable as the required schedules for articles of amalgamation.

If the form requires a Primary Activity (or NAICS) code or you are amending and existing entity that does not have a code on record, it must be provided.   It is a 2-to-6-digit number based on the main activity of the business.  For more information and to search for your code on NAICS code visit NAICS link.

For articles applications requiring a NUANS, only the details of the report are required. The report can be kept at the corporations registered office.

 

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