Processing Time:

Same day -  for applications that include the Company Key.  2-3 business days for applications that do not include the company key. For same day processing applications must be submitted by no later than 3:00 pm to allow for preparation, review and submission to the Ontario Business Registry.  

Initial Notice, Notice of Change, or Annual Return for an Extra-Provincial Foreign Corporation

Foreign Corporations that have obtained an Extra-Provincial license under the Extra-Provincial Corporations Act must file and Initial Return under the Corporation Information Act within 60 days after the date the corporation begins to carry on business in Ontario.

A Notice of Change must be filed if there are any changes to the information on file such as address, chief manager, agent for service, etc.  Note, this notice cannot be used to change the corporation name and/or jurisdiction. To make these changes an Application for Amended Extra-Provincial License (Form 5282) must be filed.

An Annual Return must be filed each year.

  Company Key is required.

$95.00

SKU: Filings-EP-Foreign-IR-NOC-AR-5285 Category:

This form must be completed by an Extra-provincial Foreign Corporation

Filing Type:
Select whether this filing is for an Initial Return, Notice of Change or Annual Return.

Corporation Information: 
Enter the corporation name, Ontario Corporation Number (OCN), company key* and the official email address of the extra-provincial corporation.

 *Starting February 1, 2025, the Company Key will be required for all entities registered or incorporated in the Ontario Business Registry (OBR) to perform transactions.  

 

The corporation name must be as it appears on the original certificate of incorporation, or as it appears on the most recent articles of amendment if the name was changed.

Contact Information:
Please enter the full name, telephone number and email address of the contact person. This will not be shown on the public record. The ministry will contact this person for any questions related to this filing.

Commenced Activity in Ontario:
If this filing is for an initial return, indicate when the corporation commenced activity in Ontario.
If this filing is for a Notice of Change or Annual Return and this information was not previously provided, enter the date, otherwise, leave it blank.

Ceased Activity in Ontario:
If the corporation ceased to carry on business in Ontario, indicate the date the corporation ceased activity.  IMPORTANT: The Foreign corporation must also file a Termination of an Extra-Provincial License – Form 5283E under the EPCA.

Primary Activity Code:
If you are filing an Initial Return and the primary activity has not changed, indicate the information which is currently on record with the ministry. If the corporation does not have a primary activity on file with the ministry, please indicate a new one. If the primary activity is being changed, indicate the new primary activity code.

If you are filing a Notice of Change or Annual Return and the primary activity is being changed, indicate the new primary activity code; otherwise, leave it blank.

Official Email Address:
If your official email address has changed, you must indicate the new email address in section 3 of this form; otherwise, leave this field blank.

Registered or Head Office Address in Ontario
If this filing is for an Initial Return, indicate the information which is currently on record with the ministry or if this has changed, provide the new information.
If this filing is for a Notice of Change or Annual Return and the registered or head office address is being changed, indicate the new registered or head office address; otherwise, leave this field blank.

Principal Place of Business in Ontario:
If this filing is for an Initial Return, indicate the information which is currently on record with the ministry or if this has changed, provide the new one.
If this filing is for a Notice of Change or Annual Return and the principal place of business address is being changed, indicate the new one; otherwise, leave it blank.

Chief Officer or Manager in Ontario

Initial Return If this filing is for an initial return, provide the information for the Chief Officer or Manager in Ontario, if any.
Notice of Change Indicate your response to the question “Does the corporation have a chief officer or manager in Ontario?” by selecting “Yes” or “No”. If “Yes”, please provide the full name and address for service of the individual. If “No”, and you had already provided a chief officer or manager, this individual will no longer be shown as chief officer or manager in Ontario.

Agent for Service in Ontario

The foreign corporation must ensure the continuing appointment of an Agent for Service. Complete this section if there are any changes to the information set out in the appointment of the Agent for Service. Download and complete a new Agent for Service form 5281 and include with your application.

Certification

Enter the name of the person authorizing the filing. This must be a director, officer or other individual having knowledge of the affairs of the corporation. The name of the individual must be completed in the box provided and the appropriate box must be checked to indicate whether the individual is a director, officer or other individual having knowledge of the affairs of the corporation.
You must select the checkbox to confirm that this person has certified that this filing is true, correct and complete.

 

Important Tips when using the PDF Application forms:

When encountering a problem opening PDF using a browser such as Chrome, please follow these steps to open and complete the form.

  1. When you locate the form needed, right-click to select “Save link as” to save the PDF form onto the desktop. Do not double-click the form and open it in a browser.
  2. Open the form that you saved on the desktop with Adobe Reader. Do not double-click to open the PDF form as Adobe Reader might not be the default program to open PDFs on your computer.
  3. Complete the form, save the data, and close it. Then open again to see if the input data is there.

If PDF forms do not open in the latest versions of Firefox and Chrome, click here for the solution.

The application forms are dynamic and will change depending on how you answer the questions.  Please complete all mandatory fields that are marked with an asterisk (*).  Once the application is successfully processed, the official documents and will be sent by email to the official email address provided on the form and to the contact person specified.  The company key, if applicable will only be sent to the official email address.

Signed application copies of any articles to be filed should be kept with your records.  They are not required for electronic submission.

Some fields within the forms have character limits which may not accept the full text required (for example, share provisions).  If the text content does not fit please provide a separate document attached and mark the field as ‘See Attached’.  Attachments are preferred in MS Word format, PDF attachments are only acceptable as the required schedules for articles of amalgamation.

If the form requires a Primary Activity (or NAICS) code or you are amending and existing entity that does not have a code on record, it must be provided.   It is a 2 to 6 digit number based on the main activity of the business.  For more information and to search for your code on NAICS code visit NAICS link.

For articles applications requiring a NUANS, only the details of the report are required. The report can be kept at the corporations registered office.

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