Ontario Corporate Filings

Looking to incorporate or maintain a corporation in Ontario? We specialize in efficient and accurate Ontario Corporation filings through the Ontario Business Registry. From new corporations, updating corporate information, or filing annual returns, our expert team is here to streamline the process and ensure compliance with all provincial requirements. Let us simplify your Ontario Corporation filings—contact us today!

Company Key Notice: As of February 1st, 2025 the Company Key is required to file updates or make changes to a corporation. It applies to: Initial Return, Notice of Change, Annual Return, Articles of Amendment, Amalgamation, Dissolution and Revival. *If the Company Key was already given to Centro for a prior transaction for the same corporation, it is not required again. Read more.

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Extra-Provincial Corporate Filings5

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Looking for an application form?  Visit our Resources section for all Ontario Corporate application forms.

Business Corporations Act (BCA) Application Forms and Requirements

 

 New Corporation – Articles of Incorporation

Articles of Incorporation must be filed in order to incorporate a named or numbered business corporation in Ontario.

  • Completed application form: Articles of Incorporation (5351E)
  • Ontario NUANS Name search report details for named corporations.  Provide reference number, report date and proposed name.
 Processing Time: Same Day 

 

Make changes an Ontario Corporation – Articles of Amendment

Make changes to the corporate name, share structure and provisions, or the number of minimum and maximum number of directors of an Ontario corporation by filing the following:

  • Completed application form: Articles of Amendment (5261E)
  • If the corporation is changing its name the details of an Ontario NUANS Name search report are required: reference number, report date and proposed name.
  • Important: Item 4 – Number of Directors must be completed even if there are no changes, for corporations created before October 19, 2021.
 Processing Time: Same Day 

 

Revive a Corporation – Articles of Revival

Revive an Ontario corporation that has been cancelled by the Companies Branch or Corporate Tax Branch.

  • Completed application form: Articles of Revival (5269E)
  • Ontario NUANS name search report details are only required if the corporation was cancelled more than 10 years ago.
  • If cancelled by Companies Branch: the outstanding Special Notice/Annual Return filings for 1992 to 1995 are required.
  • If cancelled by Corporate Tax Branch: a Ministry of Finance consent will automatically be requested when this application is submitted.  The MOF will verify compliance (tax payment, returns, etc.) and you will be contacted if compliance issues exist.
 Processing Time: 2-3 Business Days 

 

Amalgamate Corporations – Articles of Amalgamation

To amalgamate 2 or more active Ontario business corporations, the following application and documents must be provided:

  • Completed application form:  Articles of Amalgamation (5262E)
  • Schedule A* a signed statement of a director or officer of each of the amalgamating corporations
  • Schedule B*
    • Long-Form Amalgamation requires a signed copy of the amalgamation agreement
    • Short-Form Amalgamation requires a signed copy of the directors’ resolutions from each amalgamating corporation
  • If the name of the newly amalgamated corporation will be different from any of the amalgamated corporations and it not a number name the details of a NUANS report are required: reference number, proposed name and date of the report.

*Note:  Signed schedules A and B should be provided in PDF format.

 Processing Time: Same Day 

 

Continue a Corporation (Domestic) into Ontario – Articles of Continuance

Business Corporations incorporated in another jurisdiction can transfer out of the original jurisdiction and continue into Ontario (BCA) by filing the following:

  • Completed application form: Articles of Continuance (5264E)
  • If the corporation has filed an Initial Notice and already has an OCN – Ontario Corporation Number, indicate this on the application form.  It will maintain the same corporation number.
  • Certified copy of the incorporating documents with any/all amendments from incorporating jurisdiction.
  • A letter of satisfaction, letter of authorization, a certificate of discontinuance, or any other document issued by the relevant authority of the incorporating jurisdiction, confirming that the corporation is permitted under the laws of that jurisdiction to submit an application for Articles of Continuance in Ontario. *Note: the date indicated in this letter with be the date the ‘continuance was authorized by home jurisdiction’. See section 9 of application form.
  • For corporations outside of Canada, a legal opinion indicating that jurisdiction’s laws authorize the (foreign) corporation to apply for continuance.
  • The details of a NUANS Name search report: reference number, proposed name and date of the report.
 Processing Time: 2-3 Business Days (requires review of supporting documents by the Ministry) 

 

Authorization to Continue out of Ontario (BCA)

An Ontario business corporation can obtain authorization from the Director to continue the corporation in a jurisdiction outside Ontario. The following is required:

  • Completed application form: Authorization to Continue Out of BCA (5265E)
  • The Minister of Finance Consent letter will be automatically requested when this application is submitted.  It is NOT required at the time of submission.
  • Consent letter from the Ontario Securities Commission if it’s an offering corporation
 Processing Time: 2-3 Business Days 

 

Filing & Government Fees

Ontario Articles (Form No.)Filing Fees*1
Government FeesTotal PriceProcessing Time*2
Initial Return/Notice of Change (5284)$72.95$82.43Same Day
Initial Notice by an EP Federal, Domestic Corporation (5286)$79.65$90.00
Notice of Change by an EP Federal, Domestic Corporation (5286)$95$107.35
Articles of Incorporation (5351)$95$300variesSame Day
Initial Return (with incorporation) (5284)$39.95$45.14Same Day
Articles of Amendment (5261)$95$150variesSame Day
Articles of Amalgamation (5262)$95$330$437.35Same Day
Articles of Continuance (into Ontario) (5264)$95$330
$437.352 bus. days
Application for Authorization to Continue Out of BCA (out of Ontario) (5265)$95$330$437.352 bus. days
Articles of Reorganization (5267)$95$150$257.352 bus. days
Articles of Arrangement (5266)$95$330$437.352 bus. days
Articles of Dissolution (5268)$95
$120 (with Profile Report)		$25
$25 + $8		$132.35
$168.60		2-5 bus. days
Articles of Revival (5269)$95$330$437.352 bus. days
*1Completed PDF application form supplied by client.

*2Processing times vary and same day service may not be possible due to OBR system capacity limitations, processing volumes and the time the application is received by Centro.
*Administration fees apply when paying by credit card and are not shown above.

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Have more Questions?

What is the OBR?

The Ontario Business Registry (OBR) allows over 90 electronic filings and registrations for organizations registered, incorporated, or licensed to operate in Ontario. If your corporation or entity was registered or incorporated before the launch of the OBR on October 19, 2021, your business details have been transferred from the former system.

Can signed Articles be filed over the counter at the Ministry after October 19th, 2021?

No. Effective October 19th, 2021 all corporate articles and registrations will have to be electronically submitted to the new Ontario Business Registry.

Are printed paper copies provided for any filing or registration completed in the OBR?

No, since the launch of the OBR on October 19, 2021 all documents are provided electronically in PDF format. Have you misplaced your articles? Copies can be requested which will also be provided in electronic format only.

Can I maintain Federal Corporation through the OBR?

No, the Ontario Business Registry (OBR) is specifically for entities and corporations that are registered, continued, or licensed in Ontario.

Can Centro Legal Works register or file documents on behalf of my business or corporation?

Yes, Centro Legal Works Inc. is a registered approved intermediary with partner portal access to the Ontario Business Registry and we complete hundreds of transactions weekly! Centro is also a member of the Ontario Association of Professional Searchers of Records.

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