Corporation from another Province, or another Country?

We can assist corporations from across Canada or from outside of Canada file the necessary forms and applications in order to do business in Ontario.

 

For high-volume clients who file on a daily basis, take advantage of preferred rates using a CorpServ account!

 

Filing Type

Extra-Provincial Corporation
(Domestic Corporation)

A corporation incorporated federally, or under the laws of any other Canadian jurisdiction outside Ontario must file the following information with the Ministry of Government Services Companies branch.

  • A completed application form: Initial Return, Notice of Change, Annual Return by an EP Foreign Corporation (5285E)
  • For Initial Returns: a copy of the most recent Articles showing full corporate name and date of  incorporation or amalgamation.
  • For name changes, include pages 1 and 2 of the Articles of Amendment showing both former and new name with the Form 2.
  • A  Notice of Change application must be filed within 15 days after any change to the information.
Application for a License for an Extra-Provincial Corporation
(Foreign Corporation)

For business corporations incorporated or continued under the laws of a jurisdiction outside of Canada wishing to operate in Ontario must file the following documents with the Ontario Business Registry:

  • A Completed Application form: Application for a License for an EP Corporation (5280E) 
  • Along with signed Appointment of Agent for Service (5281E)
  • The details of an Ontario NUANS Name Search Report: reference number, proposed name and the date of the report.
  • An original Certificate of Status issued by the government body in the home jurisdiction and signed by an authorized governing jurisdiction, setting out:
    1. the name of the corporation
    2. the date of incorporation or amalgamation
    3. the subject jurisdiction
    4. the corporation is valid and in good standing*

*Note: if a Certificate of Status is not available, a legal opinion from a lawyer authorized in the jurisdiction is required setting out the requirements above.

If the License needs to be amended, complete the following application:  Application for Amended EP License (5282E)

If the License is being terminated, complete the following application: Termination of an EP License (5283E)

Filing & Government Fees

Extra-Provincial CorporationsFiling FeesGovernment FeeProcessing Time
Initial Notice by an EP Corporation$50$0up to 5 days
Initial Notice by an EP Corporation (expedited)$95$02-3 days min.
Notice of Change/Annual Return by an EP Corporation$95$02-3 bus. days min.
Application for License for an Extra-Provincial Corporation$50$330up to 15 bus. days
Application for License for an Extra-Provincial Corporation (expedited)$95$3305 bus. days
Amended Application for License for an Extra-Provincial Corporation $95$1505 bus. days
Termination of an Application for License for an Extra-Provincial Corporation $95$0same day
*Administration fees apply when paying by credit card and are not shown above. Varies based on amount.

Need a Government Form?  Visit our Resources section for all the Ontario Corporation Forms.

 

Important Tips for the new Ontario Business Registry forms!

  • Please use the latest Adobe Reader or Adobe Acrobat 8 or higher to complete and save the forms.  If you are experiencing issues opening the form, download the form to your desktop and then use Adobe to open the form and complete.
  • Signed application copies of any articles to be filed should be kept with your records.  They are not required for electronic submission.
  • All forms should be saved as Adobe PDF document once completed with all data-fields accessible.
  • Some fields within the forms have character limits which may not accept the full text required (for example, share provisions).  If the text content does not fit please provide a separate document attached and mark the field as ‘See Attached’.  Attachments are preferred in MS Word format, PDF attachments are only acceptable as the required schedules for articles of amalgamation.
  • If the form requires a Primary Activity (or NAICS) code or you are amending and existing entity that does not have a code on record, it must be provided.
  • For articles applications requiring a NUANS, only the details of the report are required. The report can be kept at the corporations registered office.