Document Legalization

Complete this Legalization Request form and we’ll provide details

Man stamping on paper for documentation and legalization purposes.

man writing on paper as a part of the Authentication and Legalization process.

How Legalization works?

Legalization is the final step in the Authentication and Legalization process and is completed once the document has been authenticated.

For countries that are not members of the Hague Apostille convention, the authenticated documents are taken to the Consulate or Embassy office and the authenticity of the authentication stamp or certificate is reviewed.

Once the authentication is confirmed and approved, a combination of a seal or stamp will be affixed directly on the document by the consulate or embassy. The document now becomes a legal document and will be recognized in the destination country.

Legalization is the final step in the Authentication and Legalization process and is completed once the document has been authenticated.

Pricing for document Legalization

We’ve got your covered! We take care of the fine details and communicate with these offices frequently to closely monitor any changes in the requirements to ensure documents are processed accurately and efficiently!

Consulate Legalization

For

Toronto

First document starting from

$145

Each additional document cost $30

REQUEST A QUOTE

Embassy Legalization

For

(Ottawa & Other)

First document starting from

$145

Each additional document cost $30

REQUEST A QUOTE

Warning

*The fees indicated above apply to the first document. The total quoted price will vary based on various factors like the consulate or embassy location, fees, the number of visits required and any copy or shipping costs. For a detailed quote, please complete the Request Form, below.
*Many Consulates and Embassy office operate on an appointment only basis and rush/expedited services are not available.

We are ready to start your document!

Take the first step and request a detailed quote.

Request a Quote

Document Legalization FAQ’s

What Provincial authority office will authenticate, or apostille notarized documents?

As of January 11^th, 2024, competent authorities in the following provinces will issue apostille certificates for documents issued or notarized in their respective province:

Alberta, British Columbia, Ontario, Quebec, and Saskatchewan

Will the document be legalized at a Consulate in Toronto or an Embassy in Ottawa?

This is a common question, and, in most cases, it will depend on the destination country. However, since the new Hague Apostille Convention came into effect on January 11, 2024, documents will be Apostilled and will receive an Apostille certificate for most destination countries. For countries that are not members of the Hague Apostille convention, here are some factors that will determine where the legalization will occur:
– Does the destination country have a Consulate in Toronto, and do they provide legalization services?
– Does the Consulate in Toronto accept the provincial authentication from the Official Document Services office?
– Does the document originate in another Province?
– Where was the document notarized? The Official Document Services office in Toronto can only authenticate documents notarized by Ontario notaries.
We are here to help! If you need answers to these questions complete our Request More Information form.

What supporting documents are required by the consulate or embassy for the legalization process?

This will depend on each consulate or embassy requirements. For example, a specific application form may be required to be completed and included with your documents. A copy of a passport or other form of identification may also be required.
Complete our Request more information form and we will provide the specific requirements based on the type of document and destination country.

How are the Consulate or Embassy fees paid for the legalization step?

We manage the entire process and will take care of payment to the Consulate or Embassy. We will include a breakdown of all fees and disbursements in a detailed quote once a request is placed. The fees and forms of payment vary depending on the type of documents, the number of documents and the Consulate or Embassy. Our full service will include bank attendance for currency conversions, bank drafts or money orders.

How long does the legalization step take?

There is no set standard for the legalization processing time. It will depend on the consulate or embassy office’s operating procedures. Some will legalize on the spot; some operate by appointment only and some require return visits to pick-up the documents once it has been legalized. Once we know the destination country, we can provide more accurate details on the cost and timing.