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Main: 416.599.4040
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Canada Corporation Document Filings

Using our direct electronic access to Corporations Canada we can assist with all of the Federal document filings listed below. Federal Incorporations ("For Profit"), Amendments, Notices of Change and Annual Return Filings are completed and submitted electronically with Corporations Canada.

Click here - for complete details on the Canada Business Corporations Act (CBCA)



Notice to Clients: Centro Legal Works Inc. is not a law firm and does not provide legal advice. All documents/articles must be completed by the client. Our services and related service fees are for document filings and online processing only.




Federal Corporation Names & Pre-approvals


All Federal corporation names must be pre-approved before the incorporation can be submitted. Even if a NUANS Name search has been completed and there appears to be no conflicting names it must be examined and pre-approved by a Federal examiner at Corporations Canada.

Centro Legal Works Inc. is an approved search house registered with Industry Canada. We provide NUANS Name searches as well as name pre-approval services.
Click for more details on NUANS Name Searches.

Name Pre-approvals
To ensure a name is pre-approved in a timely manner the following information is required:
- the proposesed name;
- business activities: nature of business, clientele and territory of operation;
- how the name was derived: explanation of the distinctive element:
Example: Jackson Consulting Inc. Is 'Jackson' the name of a person? a place? an idea?

Form: Corporate Name Information Form
 Requirements:

Completed form can be faxed or emailed.
A NUANS Name search must be submitted with the information form.

Delays:

24 to 48 hours minimum (time may vary)

Gov. Fees:

$0


Corporation Name Pre-approvals Filng
Fees
Gov.
Fees
HST Total
Name pre-approval only $25.00 $0 $3.25 $28.25
Nuans Name Search with pre-approval $70.00 $0 $9.10 $79.10

* The NUANS Name search fee is an additional $45 plus HST.
* Additional fees will applu to rejected names submitted for pre-approval.
* Courier fees, copies or postage is not inlcuded.




Form 1 - Articles of Incorporation - CBCA


This form together with the required supporting NUANS name search (for named corporation) must be file with the Corporations Canada to incorporate a Federal Corporation under the Canada Business Corporations Act (CBCA).

All Federal names must be pre-approved before the incorporation can be submitted.
See pre-approval section for more details.

Electronic Filings
The following information must be provided on the supplied form or can be emailed to our office for processing:
1. The proposed corporation name (NUANS with pre-approval if a named corporation)
2. The Province or Territory of the registered head office in Canada.
3. The classes and any maximum number of shares authorized to issue.*
4. The restrictions on share transfer (if any)*.
5. Number or minimum and maximum number of directors
6. Restrictions, if any, on the business of the corpoation
7. Other provisions*

*Corporations Canada supplies pre-defined text for the 'classes and number of shares', 'restrictions on transfer' and 'other provisions'. Using these templates will speed up the incorporation process.

Once all the outlined information is uploaded to the system a draft incorporation document is provided to clients in PDF format for approval prior to final submission. Signatures are not required to complete the incorporation. The completed incorporation documents arrive via email.

Share classes, restrictions and other provisions other than the pre-defined text supplied by Corporations Canada will have to be reviewed by an examiner.

There is no pre-approval requirements for numbered Federal Corporations.
       Form: Form 1 - Articles of Incorporation
     Requirements:

All information outlined above; NUANS and pre-approval (if named corporation);

    Delays:

1 - 5 hours (time may vary)

    Gov. Fees:

$200



Federal (Canada) Incorporation Filng
Fees
Gov.
Fees
HST Total
Incorporation Filing only
Numbered company
$50.00 $200.00 $6.50 $252.50
Incorporation Filing with Name pre-approval only Nuans provided by client $75.00 $200.00 $9.75 $284.75
Incorporation Filing, NUANS and pre-approval $120.00 $200.00 $15.60 $345.60*

* Processing time for pre-approval is a minimum or 48 hours. Incorporation cannot be completed until the name is approved.
* Courier fees, copies or postage is not inlcuded.

Will the Corporation operate in Ontario?
Extra-Provincial License


At the time of incorporation the Extra-Provincial License for Ontario can be submitted electronically. The following information is required:

- Address of the Registered or Head Office
- Address of Principal Office in Ontario (if different)
- Name and office address of the Chief Officer/Manager in Ontario
- Name of the person authorizing this filing
(must be a director, officer or other individual having knowledge of the affaris of the corporation)
- Method of delivery: regular mail, Ministry pick-up box or email

A confirmation of filing is provided once all the information above is entered, however, the OCN - Ontario Corporation Number is not issued for a minimum of 48 hours.

If you already have a Federal Corporation and just need an Ontario License - click here.

Note: If the Federal Corporation wishes to operate a business name under the Business Names Act it must file and Extra-Provincial License and have a valid Ontario Corporation Number.

Federal (Canada) Incorporation Filng
Fees
Gov.
Fees
HST Total
Electronic filing of Form 2 Iniital Return -
Extra-Provincial License (Ontario)

*Electronic filing is only available as part of Federal Incorporation
$25.00 n/a $3.25 $28.25
Manual filing of Form 2 Initial Return -
Extra-Provincial License (Ontario)
$30.00 n/a $3.95 $33.90
Manual filing of Form 2 Notice of Change -
Extra-Provincial License (Ontario)
$25.00 n/a $3.25 $28.25





Federal Articles of Amendment - CBCA


Federal Articles of Amendment can be filed electronically are used to make the following changes to the corporation:

- The Corporation Name*
- The Province or Territory in Canada of the registered office
(not required to change the address within the same Province or Territory)
- The minimum and/or maximum number of directors
- Changes to classes of shares, restrictions on transfer, restrictions on the business or any other provisions permitted by the CBCA

All details outlined above can be emailed to our office for processing with Corporations Canada. Changes to classes, restrictions or other provisions should be sent in an electronic format for easy upload to the Federal system. Documents sent by fax are not suitable.

*A NUANS Name search and pre-approval will be required for name changes. Not required if the name will be changing to a numbered name.

In order to add, remove or modify director or address information please see the Notice of Change section.

Form: Required information can be emailed.
 Requirements:

All information outlined above.
NUANS with pre-approval (for name changes)

Delays:

same day (time may vary)

Gov. Fees:

$200


Federal Articles of Amendment Filng
Fees
Gov.
Fees
HST Total
Article filing only $50.00 $200.00 $6.50 $256.50
Article filing with NUANS Name search $95.00 $200.00 $12.35 $307.35
Article filing, NUANS and Name Pre-approval $120.00 $200.00 $15.60 $335.60

* The NUANS Name search fee is an additional $45 plus HST.
* If the corporation is changing its name a pre-approval is required and the same delays of 48 hours or more will apply.
* Courier fees, copies or postage is not inlcuded.




Notice of Change in Registered Office Address,
Changes Regarding Directors


Notice of change in registered office, mailing address and regarding directors can be filed electronically. See details below.

Change in Registered Office/Mailing Address:
The following information is required:
- The complete Corporation Name and Number
- The new Registered Office address and mailing address (if different)
- The name and position of the person authorizing the change

Subsection 19(4) of the Canada Business Corporations Act (CBCA) requires a corporation to send notice to Corporations Canada within 15 days of any change to its registered office address.

Change in Directors:
The following information is required:
- The complete Corporation Name and Number
- The newly appointed directors (complete names and effective dates)
- Any directors that are ceased (complete names and cease dates)
- Complete list of board of directors including newly appointed ones.
- The name and position of the person authorizing the changes

Subsection 113(1) of the Canada Business Corporations Act (CBCA) requires a corporation to send notice to Corporations Canada within 15 days of any change involving a director of the corporation.

All details outlined above can be emailed to our office in electronic format for processing with Corporations Canada.

Note: Misrepresentation constitutes an offence and, on summary conviction, a person is liable to a fine not exceeding $5000 or to imprisonment for a term not exceeding six months or both (subsection 250(1) of the CBCA).

Form: Required information can be emailed.
 Requirements:

All information outlined above.

Delays:

same day (time may vary)

Gov. Fees:

No gov. fees apply


Federal Notice of Change Filings Filng
Fees
Gov.
Fees
HST Total
Notice of change of Registered Office $25.00 n/a $3.25 $28.25
Changes regarding Directors $25.00 n/a $3.25 $28.25

* Courier fees, copies or postage is not inlcuded.




Annual Returns


Notice of change in registered office, mailing address and regarding directors can be filed electronically. See details below.

Change in Registered Office/Mailing Address:
The following information is required:
- The complete Corporation Name and Number
- The year of filing and the taxation year-end
- The date of the last annual meeting of shareholders or date of written resolution in lieu of meeting
- Indicate which applies:
- Non-distributing corporation with 50 or fewer shareholders
- Non-distributing corporation with more than 50 shareholders
- Distributing corporation

All details outlined above can be emailed to our office in electronic format for processing with Corporations Canada.

Note: Misrepresentation constitutes an offence and, on summary conviction, a person is liable to a fine not exceeding $5000 or to imprisonment for a term not exceeding six months or both (subsection 250(1) of the CBCA).

Form: Required information can be emailed.
 Requirements:

All information outlined above.

Delays:

same day (time may vary)

Gov. Fees:

No gov. fees apply


Federal Annual Returns Filng
Fees
Gov.
Fees
HST Total
Annual Return $25.00 $20.00 $3.25 $48.25

* Courier fees, copies or postage is not inlcuded.




Federal Government Fees

Federal Corporate Document Processing
Time
Government
Fee
Articles of Incorporation Pending Name Approval $200.00
Articles of Amendment Pending Name Approval
(if amending the name)
$200.00
Annual Return same day $20.00/yr.
Notice of Change of Registered Head Office Immediate $0
Notice of Change of Directors or Notice of Change of Address of Director Immediate $0
Corporate Name Proposal 48 hours $0
Change of Mailing Address Immediate $0
 


 



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